Customer Service Chat Will Help You to Boost Your Business.

Better Customer Service or More Sales? Both!

Asiakaspalveluchat voi olla erinomainen myynnin kasvattamisen apuri. Mutta miten saat asiakaspalveluchatista kaiken irti? Käymme tässä kirjoituksessa läpi asiakaspalveluchatin toimintaperusteet ja pystyttämisen. 

The benefits of a customer service chat
Checklist to choosing a chat provider
Setting up a chat
Lekane's way of working
5 things to remember when starting a chat project

Customer service chat and offline

Imagine that you have a physical store. How do you react to incoming visitors? Do you just stand next to the cash register even though you can see dozends of visitors wondering around. Or do you you ask the closest visitor "Can I help you?". Or are you the sales person which makes the visitors go away offering goods or services the visitors don't want to buy?

Let's continue this for a bit. You can see that a visitor is comparing two products. Do you leave the visitor standing alone or will you go and help them to decide which one to buy? And do you also recommend some optional extra goods that could help the visitor enjoy the purchase even more (for example a helmet and pump for a bicycle buyer)? 

Customer service chat can be an annoying pop up that hides the information you are looking for. Or then you cannot find the chat when you really need help. But if the chat is build with a clear business goal and customers' needs' in mind it can increase the customer satisfaction rate substantially. Customer service chat offers also a lot of data to management to monitor the development of sales and customer satisfaction.

Asiakaspalveluchat

How has the chat changed customer service and sales?

Customer service chats is a new interactive sales channel. It's not just a tool, it's about the change of a mindset too. When the visitor is not left alone on the website but offered help, generates this more sales and leads.

If five out of hundred website visitors buy, what do the rest 95 visitors do? Let's think this with your physical store. Would you try to engage as many customers as possible or would you just stand passively at the cash register and wait for the 5 visitors to come at you? Chat makes it also possible to engage the most valuable customers - we can offer insight to your data to recognize the website visitor segments which convert the best. 

This kind of customer segments can be for example those users who browse your most expensive product over and over again. They might consider the purchase, but something prevents them from buying. With the help of the chat you can remove this obstacle from the purchase process. 

The benefits of a customer service chat

  • More sales
  • Real-time communication with the client
  • Recognize the most potential customers
  • Remove the obstacles from the purchase process
  • Easy channel for contact
  • Chat offers a lot of data to support sales & online development
  • Possibility to expand from chat to chatbot

More sales 

One of the most common uses for a chat is to grow sales. A chat can be opened proactively so that the customer service agent can offer help or sell extra goods on top of the customer's purchase. Also some of these extra sales can be done with a bot so customer service agents are not necessarily needed. Rainmaker helps to boost their clients' sales with a chat.

Real-time communication with the client

One of the chat's advantages is the real-time communication with a customer. The customer does not need to fill any forms and wait someone to answer. If the customer service is closed, the chatbot can help the customer. One customer service agent can also handle multiple chats compares to handling just one phone call at the time.  

Recognizing the most valuable customers

There might be so much traffic on the website that the customer service cannot proactively to contact all of the visitors. Data can be used to find the customer segments where proactive chat is the most profitable. For example a company selling package holidays can use the proactive chat to reach the customers considering the most expensive tours. Lue lisää siitä, miten TUI Finland kasvatti liikevaihtoaan chatin avulla. 

Remove the obstacles from the purchase process

Sometimes the agent needs information from the customer to proceed in the problem-solving. Electricity contract is one of these services - not many people know exactly how much electricity they use in one month. If a website visitor starts to fill a form to get an offer for the electricity contract, they might get stuck because they don't know how much electricity they use monthly. An agent can can help the visitor to complete the purchase process through the chat. 

Easy channel for contact

Different customer segments have different preferences when it comes to customer service. Chat offers millennials a easy way to reach the company without needing to give a call. According to Zendesk's research the customers who contacted the customer service through chat were more satisfied than customers who used email or phone.

Data for sales and development

Asiakaspalveluchat tarjoaa myös paljon lisää tietoa asiakaskohtaamisista. Asiakaspalvelija voi tägätä keskustelun joko ennakkoon määritellyillä tägeillä tai vapaalla tekstillä. Hyvin tyypillisiä tägejä ovat esimerkiksi myynti, asiakaspalvelu tai reklamaatio – näin johto voi yhdellä silmäyksellä seurata vuorovaikutustilanteiden hallintaa. Asiakaskohtaamisista saatua tietoa voidaan hyödyntää myös esimerkiksi yrityksen verkkopalvelun tai tuotteen parantamisessa. Read more about tagging the chat discussions..

The expansion from chat to chatbot

Chatbot is an useful addition to customer service chat. We've covered the chatbot topic previously in chatbot information page, so here are the uses of a chatbot in short: building a chatbot needs data. This data can be gathered from customer service chats. 

Checklist for choosing a chat

When choosing a customer service chat there are several points that need to be covered. These are for example mobile-friendly chat, integrations, chat resourcing and GDPR. 

Chat and resources

If your company has a customer service center, it's important to consider if all of the agents are trained to chat service or just some. For some sales people answering the customers through a chat can be unpleasant and others would rather just use the chat instead of the phone. If the customer service is operates in several locations (for example Northern and Southern Finland's customer service agents are based in different cities), it's worth pondering should the chat be staffed with personnel from every location. 

You get most out of the chat with using it for sales as well and not just for customer service. Big part of companies have also trained their sales personnel to initiate and answer the chat discussions. 

If your company uses the chat for both sales and customer service purposes, it's beneficial to choose a chat which can be transferred from one agent to another so that the customer's problem can be easily solved, even though the agent changes. 

Customer service chat and integrations

A chat needs to be integrated to other company's other customer service software to offer the best possible customer experience. Integration is done via APIs. This way the user experience is pleasant for both the customer and the agent. 

Lekane's chat can be installed to be a part of the most common customer service softwares' dashboards. 

Mobile-friendly chat

It's very frustrating if a chat window covers the whole mobile screen. Mobile users might also have different kind of needs than those who browse the website with a desktop computer or tablet. This is the reason why the chat should be designed mobile-friendly. Also the amount of mobile visitors on most websites is increasing. Read more about mobile-friendly chat 

Chat and GDPR

The customer service chat is subject to the GDPR regulations. The chat should be build IT security requirements in mind, and this is the reason why third party integration tools should be used carefully. This kind of tools transfer information for example from chat to customer relationship management systems and it might be a big challenge to find out the root cause in case of a data breach. 

Do you still have some questions to which we haven't provided answers for? Book a free consultation!

How to launch a customer service chat?

Building and launching a chat is a process where cooperation is needed between sales, marketing and customer service. 

Goals - why is the chat planned?

First of all it's important to think why the chat is planned. It's not just a technical tool that is a "must-have". The chat is most useful when it is build in connection to the company customer service strategic goals. Does it replace some of the customer service channels or is it an addition to the current ones?

This way the chat is connected to the business and developed with the same guidelines as other company functions.

Customer service chat resourcing

Asiakaspalveluchat ei ole automaattinen liidikone. Teknologian kehityksestä huolimatta asiakaspalveluchatin käyttöönotto vaatii resursseja. Yrityksen tulee olla valmis satsaamaan henkilöresursseja ja investoimaan chat-työkaluun ja teknologiaan. Mikäli chat-toimintaan ei ole resursseja, chatin voi ohjeistaa tarjoamaan yhteydenottolomaketta tai Callback-palvelua. 

Technological requirements

Decide which are the most important features and compare chat providers. Think especially the following:

  • References: what kind of companies use that tool.
  • Chat integrations. Lekane's chat is easy to integrate into Genesys, Avaya and other contact center software. 
  • The multiple uses of the tool
  • Expanding from chat to chatbot
  • Chat provider's support, training and consulting services.

Service processes - what kind of customer paths are built?

It could be tempting to think that the chat setup is ready when the script is added to the website. Successful chat launch requires planning and resourcing though. How are the customer service employees trained? What is the customer path? What is to tone of the voice in the chat conversation?

Measuring and developing - what is the role of the chat next year?

Even though systematic approach is needed, there should be room for development and improvisation. That's why it's important to measure and manage the chat's main KPI's (key performance indicators).

Customer service chat KPIs can be for example:

  • The amount of chat conversations
  • Average lenght of a chat discussion
  • How many customers got their problems solved during one chat discussion.
  • Customer satisfaction rate.

There needs to be resources to develop the that after launch as well. Read more about measuring the customer service chat discussions..

Launching a chatbot

Chatbot is a natural step ahead after launching a customer service chat. But chatbot can also be built without using a chat first. Read more about chatbots. 

How do we build a highly-functioning chat with a client?

First we gather a team that creates customer service chat strategy. What goals the company has for customer service and how can chat help in reaching these goals? We also set process step and timetables. 

We can help also consulting in the resourcing issue. Do you have your own employees or do you want to outsource the chat agents? We cooperate with various customer service agencies so we can recommend you a suitable partner.

We build the technical setup and design the UX to match your website. 

We'll help you also to measure the chat discussions. We offer a very clear dashboard where you can follow the discussions real time. You'll also receive reports on daily-, weekly- or monthly basis depending on your preferences.

When the chat is launched our work is not over yet. We'll adjust together tags, rules or any other features based on the customer and chat agent feedback.

Our main goal is to be your reliable partner and help you to serve your online customers even better. Do you want to consult us about chat? Book a time! 

5 things to remember when starting a chat project

 

Use chat to gather leads. Chat is not just for customer service but for generating leads from the website as well.

Never see the chat only as a technical tool. Customer service chat needs resources, to function properly.

Measuring is important What kind of discussions the customer service agents have and how many of these are converted to sales or redirected to sales personnel? A clear dashboard helps the management to monitor the chat services. 

Are customers directed to the right expert? No customer service agent can answer to all of the customers' questions. How does the process proceed if there are problems?

Resources and processes. Make sure that the customer service center has enough resources to take care of the chat conversations. Clarify internal processes.

Considering buying a chat or a chatbot? Book a free consultation! 

Lekane was founded in 2006 to help Finnish companies to grow by improving sales and customer service.

Contact
Address

Lekane Oy
Lars Sonckin kaari 12
FI-02600 Espoo

Phone

+358 400 428 515

Email

info@lekane.com

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